Please take a moment to ensure your mailing address is up to date for an important UAW election this fall! Last Fall, UAW members across the country voted to establish direct elections for officers of the UAW International Executive Board (IEB). Under this new system, IEB members (including International President, Secretary-Treasurer, 3 Vice Presidents, and 9 Regional Directors) will be elected through Union-wide elections in which all UAW members will be able to directly vote for nominated candidates. The first IEB elections under direct voting will be held this Fall 2022, and it will be critical for every UAW member to participate in this historic vote. For more info, check out the FAQs below!

When are the elections? 

Ballots will be mailed out beginning October 17, 2022. Completed ballots must be received (not postmarked) by November 29, 2022. Members will be encouraged to mail your ballots in by November 18 to ensure they arrive in time to be counted. For a more detailed timeline, check out the election notice.

Who is eligible to vote? 

All UAW members in good standing who have a mailing address on file as of October 31, 2022 will be eligible to vote.

How do I know if I’m a member in good standing? 

Eligibility for membership in UAW 4121 is defined by Article 4 of the UAW 4121 Bylaws, in accordance with the UAW Constitution. According to Bylaws Article 4, Section 1, “Membership of this Local Union shall be extended to all graduate students at the University of Washington and all employees in titles that come under the jurisdiction of this Local Union.” Also note that if you do not have an address on file by October 31, 2022, you will not be able to vote (refer to questions below for more info). 

  • Graduate students become eligible for membership when they accept an offer to enroll in a graduate program at the University of Washington, regardless of job title or current ASE status. Upon signing a membership card, graduate students remain in good standing as long as they are registered as a student at UW, become a Postdoc at UW, or revoke membership. Please refer to the next question to ensure your membership status will be correctly verified.
  • Undergraduate ASEs (readers, graders, tutors, teaching assistants, and research assistants) become eligible for membership at the commencement of employment as an ASE. Upon signing a membership card, undergraduate ASEs remain in good standing as long as they are employed as an ASE, become a graduate student at UW, or revoke membership. 
  • Postdocs become eligible for membership at the commencement of their Postdoc appointment. Upon signing a membership card, Postdocs remain in good standing for the duration of their appointment, unless they revoke membership. 

Any member on a registered leave of absence from UW remains in good standing. A member who leaves the university and ceases to pay dues will no longer be considered a member in good standing for the purposes of an election. If you’ve left UW and are no longer a member, please fill out this short form

What process is being used to verify eligibility? 

For all members, if you do not have an address on file by October 31, 2022, you will not be able to vote. Refer to the question below for more information on how to make sure your address is on file.

For Postdocs and Undergraduate ASEs, eligibility will automatically be verified for anyone who is (a) actively appointed as a Postdoc/ASE, (b) has a signed membership card on file as of October 31, 2022, and (c) has an address on file by October 31, 2022. 

For Graduate ASEs

  • Eligibility will be automatically verified for anyone who (a) is actively appointed as an ASE and (b) has a signed membership card on file as of October 31, 2022, and (c) has an address on file by October 31, 2022. 
  • Membership status will also be automatically verified for anyone who is a graduate student and has accepted membership in the past five years (i.e., Fall 2017 or later) and has an address on file by 10/31/22, unless they have confirmed that they have left the University and are no longer a member. 
  • If you are a graduate student who is not currently employed as an ASE and you signed your membership card earlier than Fall 2017, you must confirm you are still a member in good standing by October 31, 2022 in order to receive your ballot. You can do so by submitting a new membership card. In Fall 2022, the Local will send those who potentially fall into this category three email requests to confirm their status. Individuals who confirm they have left the University or fail to respond by the deadline will be considered not in good standing and will be ineligible to participate in the election.

If you have left the University and are no longer a member, please fill out this short form. If you have any questions or concerns about your status, email uaw4121@uaw4121.org right away.

How can I access my ballot? 

The election will be conducted via mail-in ballot. To ensure you receive your ballot, please make sure the mailing address you have on file is up to date (refer to the next question).

How can I make sure my address is up to date and on file? 

Members will have received an email in Fall 2022 with the address you currently have on file.

  • If that is the mailing address where you can receive a ballot in October 2022, and you are still a member, you don’t need to take any action. 
  • If that is not the right address for you to receive mail in October 2022, fill out this short address update form as soon as possible, and no later than October 31, 2022. 
  • If you do not have any address listed in the email, that means we do not have an address on file for you. You must confirm an address by October 31, 2022 by filling out this form, or you will not be able to vote. 
  • If you’ve left UW and are no longer a member, please fill out this short form.

If you can’t find the email or are unsure if your address is up to date, you can fill out this form, or email uaw4121@uaw4121.org with any questions. Please encourage other members in your department/lab to check that their addresses are up to date as well!

How can I find out about the candidates? 

Candidates for all IEB positions were nominated at the Constitutional Convention (July 25-28). In September, the federal monitor overseeing the election will convene candidate forums. You can join them live or view recordings from this page (scroll down under “Candidate Forums”). Candidates may also route emails to the full UAW email list through the federal monitor. Note that no candidate will be directly provided access to the membership list for campaigning. Also note that no union or employer resources are permitted to be used to campaign for any candidate.

How can I get more involved? 

Share this information with other members in your department/lab and encourage them to check that their addresses are up to date! Closer to the election, our Organizing Committees will also be contacting members to encourage everyone to get their ballots in. To get looped in with GOTV efforts, please reach out to uaw4121@uaw4121.org.

Where can I find more information? 

Check out the official election notice, the UAW Elections website, and the UAW Monitor’s website. This page will also be updated with more information as it becomes available, so please be sure to check back regularly. Email uaw4121@uaw4121.org with any other questions.